What Is A Webinar?

Webinar is the abbreviation for Web-based seminar: a presentation, lecture, workshop or seminar that is transmitted over the Web.

A key feature of a Webinar is its interactive elements: the ability to give, receive and discuss information. Contrast this with a Webcast, in which the data transmission is one way and does not allow interaction between the presenter and the audience.

How Does It Work?

HCRQ uses gotomeeting.com.

Using gotomeeting, you will:

• see the images from the instructor's computer screen {e.g., Microsoft PowerPoint presentation},
• hear the verbal presentation, and
• be able to interact with the instructor by telephone.

What Equipment Do I Need?

• Computer
• Internet access
• Telephone

For a single attendee, a headset may be useful.

For multiple attendees, at the same location, a speaker phone and a multimedia projector may be optimal.

What Does It Cost Me To Connect My Computer To The Webinar?

Nothing.

What Does It Cost Me To Set Up The Voice Link?

The cost of a long distance call to the conference call center.

Can I Connect More Than One Person (e.g., From Different Locations) To The Webinar?

Yes.

Is There A Limit On Class Size?

Yes, class size is limited to 10 people.

Do I Receive A Copy Of The Presentation?

Sorry, not for free Webinars.


How Do I Register?

E-mail Wade Hildegard and provide him with the following information:

• Webinar Name
• Webinar Date
• Number of Attendees Requiring Individual Access
• e-mail Addresses for All Attendees Requiring Individual Access

When we receive the registration, we will e-mail back a confirmation.

We will also e-mail a gotomeeting link and a "Meeting ID" to be used when logging into gotomeeting on the day of the Webinar.
In addition, the telephone number for the conference center and an "Access Code" will be provided.


What Happens the Day of the Webinar?

Set up your equipment.
Position yourself in a quiet area where you will not be interrupted.
You must be ready on time.
The Webinar will begin promptly.

Prior to the Webinar commencing, click on the gotomeeting link in our e-mail to you. Download the software following the simple instructions.

You will be prompted for your name and e-mail address. This will permit us to verify who is logged into the Webinar.

Your screen will initialize allowing you to see the instructor's screen as well as a control panel on the right hand side.
You can use the control panel to send chat messages to other attendees, to the instructor or to the entire audience.
During the Webinar, it will be optimal for you to close this control panel such that you can see the entire screen.
This can be done by clicking on the right-pointing arrow near the top left corner of the control panel.

Call the conference center. Enter the "Access Code". You are now connected visually and audibly.

What Happens if the Webinar is Interrupted?

In case of an internet server going down or loss of building power, depending on the length of the disruption and our schedule and yours, we will either resume when everything comes back to normal or schedule your the Webinar for another day.

What Happens After The Webinar?

The Meeting ID is cancelled.

Webinar Progression

Feel free to ask questions during the presentation.
Time is also allotted at the end of the Webinar for additional questions.

Any Questions?

If so, please contact Wade Hildegard.

HCRQ, Inc.
P.O. Box 264
Williamsburg, Virginia 23187
Tel: 757-564-7703
Fax: 757-564-7704

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